
	*Forth Yacht Clubs Association*
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FYCA Calendar Planning Process

The FYCA schedule for setting and publishing the calendar is as follows:

1. FYCA Autumn Delegates Meeting (17 months ahead of season)

Calendar input sheet with tidal data for Leith (GMT & metres based on the Autotide software) for weekends from April to December is distributed to all clubs. Columns are provided for 1st, 2nd & 3rd choice dates for each club open event.

2. FYCA Spring Delegates Meeting (13 months ahead of season)

Initial inputs from clubs are reviewed at the meeting and any potential date conflicts are highlighted and, if possible, resolved. It is FYCA policy that dates agreed at this meeting are considered as fixed and can only be changed with the agreement of the club(s) involved. This allows clubs negotiating with sponsors or classes to offer a firm date more than a year ahead.

3. FYCA Draft Calendar Distribution (12 months ahead of season)

Draft Issue A, including any alternative dates, is sent out to all clubs after the Spring Delegates meeting and published on the FYCA Internet web site at: www.fyca.org.uk. Later editions are published as issue B, C, etc.

4. FYCA September Fixtures Meeting (7 months ahead of season)

Latest draft calendar is sent out to all clubs with notice of meeting. Decisions on alternative dates are finalised at this meeting.

5. FYCA Agreed Calendar Distribution (6 months ahead of season)

Issue 1 of the calendar is sent out to all clubs after the Fixtures Meeting and published on the Internet. Copies are also sent to TYCA, CYCA, RYA(S) and local non-FYCA clubs. Further changes are published as issue 2, 3, etc. on the FYCA web site.

6. FYCA Open Events Poster (Start of season)

An A3 colour poster with details of all FYCA open events, FYCA trophies and up to date club contacts is sent out to all FYCA clubs and local non-FYCA clubs to maximise publicity.

Jim Scott - FYCA Fixtures Secretary – 31^st Oct 2001.

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